Why do we collect your personal information?
As a potential candidate using The Finance Department Limited’s services, we request that you provide certain pieces of information in order for us to provide you with the best possible service. In addition to your contact details, your resume, and a description of the type of work you are looking for, your file may also include our interview notes, information obtained through reference and background checks, educational records, reference letters, and other test results. If you were to work through The Finance Department Limited on a temporary basis with one of our clients, we would require information to provide our payroll service, including banking details and tax deductions.
The Finance Department Limited uses your personal information to understand your qualifications, needs and preferences. We, in turn, seek to find the best job opportunities for you that will give you the job satisfaction you are looking for. Your information is also used to fulfill our clients’ requests for information about potential job candidates and to assess and develop our business and operations to better service job seekers and our clients. We will also use your personal information to send you email messages about our company and/or job postings that may fit your profile. Should you choose to not receive these emails, you may opt-out at any time by contacting our Privacy Officer. We never use or share the personal information you provide to us online in ways unrelated to the ones described above without also providing you an opportunity to opt-out or otherwise prohibit such unrelated uses.
The Finance Department Limited never collects more personal information than is needed to fulfill these purposes, unless requested by the client and consented to by the candidate.
When you browse our website, your IP address (the Internet address of your computer) is recorded so that we may know how you are using our website. Your browser may also automatically provide us with information regarding your computer and operating system. This information is used by The Finance Department Limited to monitor and improve our website. This information is not linked back to you as an individual user. On some pages, you can order services, make requests and register to receive materials. The types of personal information collected on these pages are name, address, email, phone, fax, and billing information. In order to tailor our subsequent communications to you and continuously improve our services, we may also ask you to voluntarily provide us with information regarding your personal or professional interests, demographics, experience with our services, and contact preferences.
When do we disclose personal information and to whom?
Your information is only disclosed for The Finance Department Limited’s legitimate business purposes or as required to meet legal and regulatory requirements. For example to comply with a court order.
In the normal course of business, we disclose your personal information to our clients when we feel there is a potential for a job placement. As a potential candidate, you are relying on us to share such information. We will only provide your information to employers if there is a job opening that is well suited for you, and we only provide information required and requested to make an informed decision regarding a job candidate. At no time will we release your personal information to clients without your verbal or written consent.
We may share information with our affiliates, partners, contractors or other companies (collectively “representatives”) that we use to provide full staffing services. However, we only disclose limited information as required for the function that will be performed by the representative on our behalf. We also ensure that every contract we enter into with a representative clearly outlines the representative’s obligation to protect your personal information.
Have you consented?
Having read this policy and by using our services and providing us with your personal information, The Finance Department Limited implies your consent to the collection, use and disclosure of your personal information as specified herein. Wherever possible and when necessary, we obtain your express consent for particular uses and disclosures. For example, we obtain your express, written consent before releasing your information to a third party who provides background checks on potential employees. By using The Finance Department Limited’s website, you signify your agreement to this Privacy Statement. The Finance Department Limited reserves the right to change this Privacy Statement at any time. Any revisions will be posted on this site. Please check this page periodically for changes.
How long is your information retained?
The Finance Department Limited retains your information for as long as you are using our placement services, or longer if required by law. Should you choose to no longer require our services, and wish to have your personal information destroyed, please make your request in writing to the Privacy Officer noted below.
How do we keep your personal information secure?
The Finance Department Limited has strict staff procedures and policies in place to ensure that your personal information, in both paper and electronic format, are secure.
Links to third party sites.
How can you access your personal information and check its accuracy?
The Finance Department Limited strives to maintain accurate records of your personal information, however, this cannot be achieved without your help. In an ongoing effort, we ask that you provide us with your most up to date information. It will be our pleasure to make appropriate modifications. The Finance Department Limited relies on the information provided by you. You may at any time make a written request for access to your personal information, at which time we will provide you with a copy of the personal information we have on file.
The Finance Department takes full responsibility for the management and confidentiality of the personal information we collect. Should you have any concerns about our policy, or feel that we are not abiding by it, please write to:
The Finance Department Limited
1 City Centre Drive, Suite 610
Mississauga, ON, L5B 1M2
Or e-mail: firstname.lastname@example.org
Electronic Message Consent
By applying for a position with The Finance Department Limited you are consenting to receiving electronic messages related to the consideration for employment with The Finance Department Limited and any affiliated company’s Clients. This includes positions other than the ones you have originally registered or communicated your interest for previously, but we consider of interest to you based on your experience, education, location, desired compensation and other relevant assessed criteria. At any time you may unsubscribe to these messages by emailing your internal contact or email@example.com.